Tips to Avoid Ambiguity in Cons. Contracts

Rules of Interpretation and Construction

Top 5 Tips to Avoid Ambiguity in Construction Contracts

Ambiguities arise in construction contracts for a variety of reasons. They often result from combining
numerous documents, such as the principal agreement, general conditions, supplementary conditions,
specifications, drawings, bills of quantities and change orders, into a single contract. The rush to
finalize contracts and change orders may result in conflicts being missed (unnoticed) or other
unintended consequences.

Avoiding ambiguity should be a primary goal when drafting and negotiating construction contracts. This helps ensure that you get what you want, including the bargained-for benefits of the contract, smooth contract administration and fulfillment, and avoidance of lengthy and expensive legal disputes. 

Follow these five tips to minimize ambiguities,

1. Keep it simple.

Keep your writing simple, clear and concise. Construction contracts are read and interpreted by a wide
variety of people, including judges with no knowledge of the construction industry. Using plain English
and shorter sentences while avoiding legalese and redundancy will make your contracts easier to read
and understand.

2. If it’s part of the agreement, include it in the contract.

If a contract appears complete and comprehensive on its face, courts will prohibit the use of other
documents to give meaning to the parties’ intentions. Statements made during pre-bid meetings or
negotiations will not be effective in contradicting express terms in the contract. Include all terms of the
deal in the contract, or incorporate key documents by reference.

3. Define key terms.

Courts give ordinary terms their ordinary meanings and technical terms their technical meanings. But
the meanings of words cannot be divorced from the context in which they are interpreted, and parties
often disagree on what terms mean in certain contexts. To avoid disputes, capitalize and define terms to
attribute specific meaning. Then use the capitalized term as needed throughout the contract.

4. Include an order-of-precedence clause.

Because numerous documents make up construction contracts, conflicts may arise between contract
documents take precedence according to a prescribed order of hierarchy. You may also wish to include a provision stating that what is required of any contract document shall be binding as if required by all.

5. Make proper use of standard forms

Standard-form agreements such as AIA and Consensus Docs are commonly used throughout the
construction industry. However, there are risks with using such forms because they are written broadly, they may contain terms that are inapplicable to the transaction at issue, and parties often use such forms without fully reviewing them. Even if both parties orally agree to terms that differ from what is written, oral understandings will yield to written agreements, so it is important to read all the terms before using standard-form agreements. Add terms you think should be included in the contract and delete terms that are inapplicable.

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